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OCR

With accuracy rates still reaching for perfection, manufacturers are moving towards more experimental methods of reproducing the written word. A new type of software, known as Voting OCR, enables the computer to decide the 'best' choice among different OCR programs, and then automatically place confidence in that program for the chosen area.


Says Ross, "it will extract from the three pieces of software what it believes to be the best situation, and that will cut your errors rate as much as eighty percent against using one single piece of software." While Voting OCR eliminates most errors it is much more expensive than typical programs and not recommended for a small business unless it specializes in data entry.


Miller sees OCR development heading into aspects of artificial intelligence as technology improves. "We're trying to get the software to look at the document as a whole and make decisions based on the overall feel of the piece," she says. Ross says the next step is to make "software that would analyze the entire sentence, and in the context of the sentence, find the missing word."


Surprisingly, business computers, and not programming technologies, are currently holding back entry into the next level. "I don't think the computers that we have today are powerful enough to do this kind of recognition at the sentence or paragraph level," says Ross.


While OCR software isn't yet perfect, it is a proven time saver for businesses in the process of converting paper-based documents into digital resources. If your business would be improved by saving a room full of paper on a floppy disk, OCR merits your investigation. Take care, though, when it comes time to pick your program.


The OCR food chain runs the gamut, from entry level to top notch. If you plan on scanning the occasional memo, the stripped down OCR program that comes bundled with your scanner will probably make do. In the same vein, if after reading this article you're ready to dismiss your loyal staff of typists, you owe them the courtesy of learning which OCR program will do the best job of replacing them.
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